Summer Intern I-9 Forms: A Guide for Greensboro Employers

Summer internship season is here! Interns bring fresh perspectives, enthusiasm, and help with important projects. But before your summer interns start working, there's a critical compliance step: Form I-9.

Every new hire—including unpaid interns—must complete Form I-9 within three business days of starting work. For busy Greensboro employers, coordinating this requirement can be a challenge. TLG Notary Services is here to help.

What Is Form I-9?

Form I-9, Employment Eligibility Verification, is required by U.S. Citizenship and Immigration Services for every person hired to work in the United States. The form verifies that the employee is authorized to work in the U.S.

Form I-9 has three sections:

Section 1: Completed by the employee on or before their first day of work. The employee attests to their citizenship or work authorization status.

Section 2: Completed by the employer or authorized representative within three business days of hire. The employer examines the employee's original documents and attests to their authenticity.

Section 3: Used for reverification or rehires.

Who Can Complete Section 2?

Section 2 must be completed by either:

• The employer (or someone acting on their behalf, such as an HR staff member)

• An authorized representative, which can include a notary public

When a notary serves as authorized representative, they examine the employee's original documents, attest to their authenticity, and sign the form.

Why Greensboro Employers Use Notaries for Summer Intern I-9 Forms

• Remote interns: If your intern works remotely, sending a notary to them is practical and compliant.

• Busy schedules: TLG Notary offers evening and weekend appointments, so interns can complete Section 2 without missing work.

• Accuracy assurance: Experienced notaries understand document requirements and proper completion, reducing error risk.

• Compliance support: Proper I-9 completion protects your business from fines and penalties.

What TLG Notary Does During an I-9 Appointment

1. Review Documents: We examine the intern's original List A documents OR a combination of List B and List C documents.

2. Verify Authenticity: We ensure documents appear genuine and relate to the intern.

3. Complete Section 2: We fill out the form accurately, recording document information and attesting to verification.

4. Sign and Date: We sign as the authorized representative and date the form.

5. Return to Employer: The completed I-9 is returned to you for your records.

Acceptable Documents for I-9

List A (Documents that prove both identity and work authorization):

• U.S. Passport

• Permanent Resident Card (Green Card)

• Foreign passport with work visa

• Employment Authorization Document

List B (Documents that prove identity):

• Driver's license

• State ID card

• School ID with photo

List C (Documents that prove work authorization):

• Social Security card (without "not valid for employment" restriction)

• Birth certificate

• U.S. Citizen ID card

Employees must present either one List A document OR one List B plus one List C document.

Important Notes for Employers

• The notary does not keep copies of I-9 forms. Retain them securely with employee records.

• The employer remains ultimately responsible for I-9 compliance, even when using an authorized representative.

• Notaries cannot provide legal advice about which documents are acceptable.

• I-9 appointments are separate from notarization of other documents.

Common I-9 Mistakes to Avoid

• Waiting too long: Section 2 must be completed within three business days of hire.

• Accepting expired documents: All documents must be current.

• Not examining original documents: Photocopies are not acceptable for Section 2 completion.

• Missing signatures: Section 2 requires the authorized representative's signature and date.

Why Choose TLG Notary for Your Summer Intern I-9 Needs

• Mobile service: We meet your interns at their location.

• Evening and weekend appointments: Perfect for interns with class or work schedules.

• Experienced notaries: We handle I-9 forms regularly.

• Compliance focus: We ensure forms are completed correctly.

Simplify Your Summer Intern Hiring

Don't let I-9 compliance add stress to your summer internship program. Let TLG Notary handle Section 2 for you.

Simplify your summer hiring. Visit our Booking Appointments page to schedule I-9 notarization today.