I-9 Employment Verification: The Notary's Role for Greensboro Employers

 I-9 Employment Verification: The Notary's Role for Greensboro Employers

Hiring new employees brings excitement—and paperwork. Among the most critical forms is the Employment Eligibility Verification Form I-9, required by U.S. Citizenship and Immigration Services for every new hire.

For many employers, completing Section 2 of this form presents a logistical challenge. That's where a notary public can help.

Understanding Form I-9 Requirements

Form I-9 has three sections:

• Section 1: Completed by the employee on or before their first day of work

• Section 2: Completed by the employer or authorized representative within three business days of hire, verifying identity and work authorization documents

• Section 3: Used for reverification or rehires

Who Can Complete Section 2?

Section 2 must be completed by either:

• The employer (or someone acting on their behalf, such as a personnel officer)

• An authorized representative, which can include a notary public

When a notary acts as an authorized representative, they examine the employee's original documents, attest to their authenticity, and sign the form.

Why Greensboro Employers Use Notaries for I-9

• Remote Hires: If your new employee works remotely or in a different location, sending a notary to them is practical and compliant.

• Busy Schedules: TLG Notary offers evening and weekend appointments, so new hires can complete Section 2 without missing work.

• Accuracy Assurance: Experienced notaries understand document requirements and proper completion, reducing error risk.

• Compliance Support: Proper I-9 completion protects your business from fines and penalties.

What TLG Notary Does During an I-9 Appointment

1. Review Documents: We examine the employee's original List A documents OR a combination of List B and List C documents.

2. Verify Authenticity: We ensure documents appear genuine and relate to the employee.

3. Complete Section 2: We fill out the form accurately, recording document information and attesting to verification.

4. Sign and Date: We sign as the authorized representative and date the form.

5. Return to Employer: The completed I-9 is returned to you for your records.

Important Notes for Employers

• The notary does not keep copies of I-9 forms (retain them securely with employee records)

• The employer remains ultimately responsible for I-9 compliance

• Notaries cannot provide legal advice about which documents are acceptable

• I-9 appointments are separate from notarization of other documents

Partner with TLG Notary for Compliant I-9 Completion

We help Greensboro businesses onboard new employees smoothly and legally. With evening and weekend appointments, we accommodate your new hires' schedules while keeping your HR process moving.

Streamline your hiring process today. Book I-9 notarization on our Booking Appointments page.